We recently had some invaluable advice from our colleague Martin Fowler at one of our ECX (Enterprise Connexions) Breakfast Meetings about what the legal requirements are for your email footer and it got us thinking – what else would be useful? Which sparked a small blog series we like to call What Should Be on Your….
Letterhead requirements was a good one (you will find that on our blog a little later on with Martin’s tips for email footers) but actually as an accounting firm we thought we’d start closer to home with what should be on your invoices.
According the GOV.UK website your invoice must include:
• a unique identification number
• your company name, address and contact information
• the company name and address of the customer you’re invoicing
• a clear description of what you’re charging for
• the date the goods or service were provided (supply date)
• the date of the invoice
• the amount(s) being charged
• VAT amount if applicable
• the total amount owed
If you’re a sole trader, the invoice must also include:
• your name and any business name being used
• an address where any legal documents can be delivered to you if you are using a business name
Limited companies must also include the full company name as it appears on the certificate of incorporation and if you decide to put names of your directors on your invoices, you must include the names of all directors.
Don’t forget! You must use VAT invoices if you and your customer are VAT registered; these include more information than non-VAT invoices. For more information on VAT record keeping there’s more on the GOV.Uk website here.